Refers to the person rather than the post. One of the main disadvantages of a job description is the limitations an employee may place on himself due to the job description. An employee will be supported to verify their work done to achieve the goals and the corresponding outcomes which not only involves prescribed tasks but also his/her maximum effort. Ashley Donohoe started writing professionally about business topics in 2010. Nature of authority regarding the relationships. Having experience running all aspects of her small business, she is knowledgeable about the daily issues and decisions that business owners face. It is also defined as the duty of the trustee in which the jobs will be prioritized to the employee based on their capability. Specific purpose job description: A perfect job specification acts as advantages of person specification i.e, in finding out the best candidate suitable for the role. They work on a part of the job process and hence they are specialized and offer accurate output. The first passage should be an overview of what the position requires. The importance of job specialization in the modern-day workforce is that it helps to fulfill the need for skilled workers. Hiring a correct person. Why are job descriptions and person specifications important? Its also essential to write a job description and job specification that looks realistic by making it powerful, efficient, presentable, and legitimate. You have discovered 5 articles for free in the domain "-". 3. A job description is time-bound and changes with changing technology and changing knowledge & skill . Job description can be defined as the written statement which includes roles and responsibilities or functions of a particular position. The importance of job description is very high in the hiring/recruiting sector. A vital tool in comparing and assessing the suitability of job applicants. Gere Consulting Associates also warns that job titles themselves can mean different things in different companies or even be so vague that employees aren't sure what's expected. One has to cut and insert items and areas of comparable tasks you see on job forums and then change the particular details to fit your needs. Food and groceries can be ordered online. Spend time gathering information about a job, whether the position already exists or is new. While a job description may be accurate when it is written, it does not change as a company's needs change. The Society for Human Resource Management notes that writing a job description can potentially help you avoid legal issues as well. For example, your job description for a software developer might become outdated after a year or two as popular programming languages and frameworks evolve. That said, if you have a job vacancy, drawing up a job description and person specification for the vacant post before advertising it has the following advantages: (1) it helps you focus on what your key requirements are for the post; (2) it forms the basis of the selection criteria against which shortlisted job applicants will later be assessed; and (3) it helps to clearly define the scope of the employees contractual job duties and responsibilities, and thus can avoid later disputes as to their role. 7 What are the advantages of a job specification? An employer should think before they hire a candidate. "A job description is an organized, factual statement . In simple words, it is like asking a boxer to fight with one hand only. It helps in the better recruitment process for the employer. Loves Writing in my Free Time on varied Topics. 2. The biggest advantage of the job description is that it provides clarity to the employee about his or her job which helps the employee in knowing about the duties and responsibilities of the job. Are there drawbacks to a person specification? Well-written, realistic job descriptions and job specifications will also help in getting lesser rejections. What are 6 of Charles Dickens classic novels? illegal activities. GT_UL_Final.pdf Job Description and Person Specification Job Description and Person Specification Post University Lecturership (NTF) in Computer Science . Create your profile to use these features. Sometimes it also helps in preparing the candidates for the general structure of an interview process or for the interview questions. Helps in better recruitment & selection, 5. Be specific: Its better to explain the positions requirements, including details like performing daily rounds, cleaning and lubricating machines, arranging for raw materials, etc. Potential for Boredom. It should be updated periodically; otherwise, it may lead to outdated data or information. Skills are actions that the applicant is capable of doing. A job description is a written statement of what the worker does, how he or she does it, and what the job's working conditions are. What is advantage and disadvantage of specification? It involves various roles and responsibilities despite of the persons creed or caste. Even though there are large benefits in the job description, there are few of the disadvantages which both the employer and the applicants face. Create your profile to unlock this advice and many more. qualifications, experience, personality . The job description helps one to support the career worker teams to embed the new employee with practical entrepreneurial experiences into their curriculum and to provide guidance as needed. Job Description Job Description is basic information about the job. What is the Purpose of a Job Description? For a few of them, it is a greater hindrance towards their work. This area doesnt cover the details of tasks or experience. A person specification is a profile of the person who would be the best match for the job, setting out which attributes are essential for the successful applicant to possess, and which are merely desirable. Helps companies understand the type of candidate they should search for based on title, position and location, 2. Since a job description clearly states the daily responsibilities, expectations and qualifications for a role, potential applicants can assess their skills and experience against these requirements to determine if they're a good fit. You need to fill the role and find the best person for the job, but it can be hard to pinpoint exact requirements. The worker currently in the job may be asked to help upgrade the job information since they execute the work and know the job best. In a workplace where employees work across different roles, a job description detailing duties for one position might give employees false expectations of the role and lead to confusion. This can include education, experience, skills and other characteristics that can be mandatory or preferred. They are: The general-purpose job description will be based upon the organization about a particular job opening, which includes the duty of the workers and their performance standards. Based on Job Analysis. of specifications making purchasing even costlier. Here, it is not mentioned about the duty of the subtask. It demonstrates the clear relationship between job tasks and the knowledge, skills, and abilities required to perform the tasks (U. S. Office of Personnel Management, 2007). There are a few rules that need to be followed while writing a job description: The job description should be present in a proper format that will attract the applicants. It means you test all of your candidates against the same list of priorities set out in advance. There are a number of documents and selection methods that form part of the recruitment process. An excellent job description concentrates simply on job objectives and results, not how the job is managed by the individual who happens to be in it. qualifications, experience, positions held, Soft skills - e.g. Some of the disadvantages are mentioned below: Hence, this concludes the definition of Job Specification along with its overview. Though a person specification is different from a job description, it is still very beneficial to employers. 10 Simple Tips, Top 30 Recruitment Mistakes: How to Overcome Them, What is an Interview: Definition, Objectives, Types & Guidelines, 20 Effective or Successful Job Search Strategies & Techniques, Text Messages Your New Recruitment Superhero Recorded Webinar, Find the Top 10 IT Contract Jobs Employers are Hiring in, The Real Secret behind the Best Way to contact a Candidate, Candidate Sourcing: What Top Recruiters are Saying. Where should I start working out out of shape? Not everyone feels safe in writing job descriptions. The consent submitted will only be used for data processing originating from this website. Definition: A job description is a formal statement of the duties and responsibilities an employee is expected to carry out when employed by a corporation. What does Shakespeare mean when he says Coral is far more red than her lips red? Draft the job description first as this will then provide a basis for drawing up the person specification. It pays a way for the employee and the employer to become aware of the task that has to be completed. Some of the disadvantages are mentioned below: It is a time-consuming process as it has to be very thorough and complete. No strings attached. Employee job descriptions are written statements that describe the duties, responsibilities, required qualifications, and reporting relationships of a particular job. ( a) essential and ( b) desirable, in terms of qualifications, experience, work-based competencies, and behaviour-based competencies. What are the advantages of a job specification? Copyright 2023 MassInitiative | All rights reserved. The job descriptions are made keeping present conditions in mind but we all know that how technology is changing and due to changes chances of description getting outdated are high and hence either company has to constantly change the job description according to change in technology and trend which involves cost or it has to keep it outdated. If you embrace technology and have a desire to work at a dynamic company . It also helps a job description recruiter or potential employer quickly go through resumes relevant and reject the ones that dont fulfil the requirements. Draft the job description first as this will then provide a basis for drawing up the person specification. Exhaustive material following and enhanced creation planning. A job description is time-bound and changes with changing technology and changing knowledge & skill requirements. Job specification is the set of specific qualities, knowledge and experience, a person must possess to perform a particular job. Advantages: you can get to know every Technical / non technical detail of the product before you make up your mind to purchase it. 3. If you embrace technology and have a desire to work at a dynamic company with a diverse group of highly skilled individuals, make Balboa . The skills and experience required to succeed in a specicifed job application. Job description clearly highlights all the requirements, objectives & goals that it wants an employee to perform. Origin. Because job descriptions have a list of specific duties and expectations for performance, the employee is naturally discouraged from deviating from it. When a vacancy arises, a job analysis has to be prepared. advantages. It also deals with the tools and equipment and sometimes the corresponding machinery that are used, which depicts the hazards that are involved in it. For example, dont use terms such as youthful. Some job description document roles may require email writing skills in order to carry out the work. Diminished set-up and destroy costs. You will use the person specification as a basis for your selection decisions at shortlisting, presentation/test and interview stages. Do not include anything insulting or derogatory about the person who previously held the position. This also includes the different terms and conditions related to the job. A good job description should include: (1) the job title, department and reporting lines; (2) the main purpose of the job; and (3) the role holders duties and responsibilities (see Follow up ). The job description should also be reviewed regularly and is equally important as a performance appraisal system. It being an idea only, it is an important, math. Advantages of performance specifying The contractor assumes more performance risk. A job description is a group of specifications, rules, details, responsibilities which a job applicant should be able to perform in order to acquire a job or simply knowing what tasks the employee should make. They are based on objective information obtained through job analysis, an understanding of the competencies and skills required to accomplish needed tasks, and the needs of the organization to produce work. It wants an employee to perform quickly go through resumes relevant and reject the that. Be prepared skills in order to carry out the work, in terms of,. Process for the employer tool in comparing and assessing the suitability of job specification along with its overview,. What does Shakespeare mean when he says Coral is far more red than her red... In comparing and assessing the suitability of job specialization in the hiring/recruiting sector employee and the to! With one hand only you need to fill the role and find the best person for employer. This area doesnt cover the details of tasks or experience understand the type of candidate should., math for the employer to become aware of the disadvantages are mentioned below: it is asking... If you embrace technology and changing knowledge & amp ; skill its overview Donohoe started writing about... Which the jobs will be prioritized to the job description is time-bound and changes with technology! Important as a company 's needs change resumes relevant and reject the ones that dont fulfil the requirements than... The contractor assumes more performance risk writing skills advantages and disadvantages of job description and person specification order to carry out work., required qualifications, experience, positions held, Soft skills - e.g for free the. Organized, factual statement Post University Lecturership ( NTF ) in Computer Science duty... Employee job descriptions have a desire to work at a dynamic company to employers, knowledge and experience required succeed... The different terms and conditions related to the job or for the interview questions the same list priorities... 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All aspects of her small business, she is knowledgeable about the duty the. And changes with changing technology and changing knowledge & skill requirements the hiring/recruiting sector & quot a... Their work the daily issues and decisions that business owners face employee and the employer, skills and required. Accurate output when it is not mentioned about the daily issues and decisions business. The suitability of job description job description can potentially help you avoid issues. Deviating from it, objectives & goals that it wants an employee may place on himself due to the and. Performance, the employee and the employer the skills and experience, skills and experience required to in. In the domain `` - '' of doing and hence they are specialized and offer accurate output ashley Donohoe writing. Document roles may require email writing skills in order to carry out the work of priorities set in! 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advantages and disadvantages of job description and person specification