Ultimately the question is not whether it is professional, but how you can do it without spending too much time or energy(your boss's priorities); and at the same time creating good feelings. Why must a product of symmetric random variables be symmetric? Julia was having trouble bringing this upit made her uncomfortablebut the fact remained that what people were calling her wasnt her name. How to ask someone to elaborate their statements without arguing with them? You can end the email by sharing the phone number you will be using to contact your recipient. Never mind that theyd had four years of courses together and no one else in those rooms was still pronouncing it wrong. Ill just put it out theremy name gets screwed up a lot. It's an example of a standard personal slip-up that's easily managed. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. I have been correcting the spelling of my name to people for over a decade and I've found that people either get it right quick, or they never do. To unsubscribe, please use the link included in the newsletter. It can be like a nickname. It's inevitable mistakes will happen, even to the most experienced and detail-oriented marketer. To ensure that your request is responded to in a timely and receptive manner, find out whether the other person prefers to be contacted via email, phone, or in-person for setting dates. So what? with colleagues, customers, etc. Personal slip-ups. Well, my friends, you deserve to have your moniker stated properly, no matter how unique or difficult it is. The contract should explain the payment process, due date, and any late payment fee you will charge. All its going to do is embarrass them., It may feel awkward to ask someone to repeat their name or teach you how to pronounce it. The company procedures work along the lines of [explain the company policy]. Is it professional to correct misspellings of my name? Clarify again. Truce of the burning tree -- how realistic? Email is usually the best overdue invoice payment reminder. You can say something short and simple like: I prefer Thomas. rev2023.3.1.43269. Having people constantly mess up your name can really get under your skin. If you do not get a response then you can send a message reminder. This particular technique also works well with people who have a hard time handling criticism. Ive only employed this subtler approach a couple of times, but its proven to be effective any time Ive needed to use it. It's unprofessional to create bad feelings. If we have a fun work rapport, I usually call them a slighly different variation of their own name (hey Ryan instead of Bryan) and wink and let them know I'd prefer to be called by my own name. We like them because we get expert-led courses that we can access anytime, anywhere. You can get your copy of The Essential HR Handbook by CLICKING HERE. Mind your grammar and spelling to avoid misunderstanding. Hi there! This is actually beneficial, in that it quickly screens for people who are writing me without any reference or prior contact (which is fine), and, by the second round of emails identifies those who cant be arsed to read to the end of my email (which is also kind-of fine, but outs them as not-very-serious). Short answer: If it's going to hinder communication, which in email it obviously will, it deserves attention. So it's a tough one if you really want people to spell it correctly. It is more awkward later if they figure it out on their own and try to apologize for calling you Julie for the past hour instead of Julia. Let me know on Twitter! There's no need to make excuses or make up a story to shift the blame. At least I'm mindful to verify that I get the correct spelling in my emails to others. The best answers are voted up and rise to the top, Not the answer you're looking for? Be careful about fighting against a flood. At first glance, Kat seems like itd be pretty simple and straightforward to master. I guess most customers of the company don't care how Kelli's name is spelled, all they care about is that Kelli receives their e-mails and solves their problems. What's the correct way to format business emails? Kat is a Midwest-based freelance writer, covering topics related to careers, productivity, and the freelance life. a Consultant 1 I would message them and say that you know it's not intentional, but that you'd appreciate if they would take extra care to spell your name correctly, especially in correspondence with others Like Share 1 5Y Booz Allen 2 Be direct. Names are important. This website is supported by adverts and affiliate marketing links. Sometimes when you need the person in question to correct the work that they have submitted half-completed, its more effective to take them aside and reiterate that their work does affect whether the company does or does not succeed. I always correct my colleges, but I don't communicate with customers. Don't make it long, don't make it sound like it's a big issue. Of all forms, "Per Email" is the only incorrect one that you should always avoid. Specifically, my name is Kelli. Take it from meI live this life. And names don't match up, and the visit doesn't happen. In fact, a recent study finds more than half of marketers made between two to five mistakes in their email promotions last year. To make this situation much easier, we have written four email examples for you to use. Before joining The Muse, Stav was a staff writer at Newsweek, and her work has also appeared in publications including The Atlantic, The Forward, and Newsday. Perhaps youre meeting someone whos incredibly influential in your field or just starting a working relationship with a new bosstheyre people you feel like you simply cant interrupt or advise. So now I sometimes ask people I've known for a while to re-teach me their names if I feel like I can do better.. It's up to your energy utility to figure out the best plan of action to correct the problem and mitigate any damage. If someone says your name wrong . They're all tiny little optimizations on how to avoid trivial annoyances, which also means you should spend a lot of time developing a systematic response. Its not fun to constantly have to correct people who are calling you by the wrong name or misspelling or mispronouncing it. Maintain an appreciative tone in your email. They could forward it to your real address, then people would catch on if you put the right footer on your outgoing mail. These emails can be personalized to suit your circumstances. For me it's quite bad because in English it's a highly unusual spelling that no one could guess outside of the culture it's from (think of Aleks vs Alex) and despite the fact that it's in my email, signature and name badge - like 2 people seem to get it right in my office. Correcting other employees or coworkers is one of those awkward situations when you dont want to s, eem as though you are picking fights or acting above your authority. 3. Shop hundreds of premium Divi products like Divi child themes, Divi layouts, and Divi plugins on Divi Cake, the community-driven Divi Marketplace. Note that if people send mail meant for Kelli to kelly.lastname@example.com, using that address for Kelly Lastname would make her receive such mails. People who type in email addresses instead of adding you to the address book or copy pasting the mail address should be hit on the head twice a day. they love. Customer thinks that I'm female due to a name mixup. Please sign both copies. The message could then list both the above address and "kelly.j.lastname@example.com (Kelly J. Lastname)". They would get particularly irritated when they received each other's mail and such, given the context it's kind of understandable My mom has had to deal with it her whole life because the family version of her name looks like a common misspelling of my stepmother's name. As stated in different answers: You cannot really do anything about it. I dunno, seems kinda defensive. Im a designer-by-day whos fascinated by human psychology; youll find me learning about what makes others tick through all types of media and good old-fashioned conversation. Elegant Themes have been building the world's most popular WordPress themes for the past 10 years, and rest assured their products will always be improved and maintained. Avoid focusing on yourself; don't seem proud. "Hi __, it's DIANA __. That's probably exactly what happened except if you let it go too long and the wrong spelling has propagated thru the company. Even then wait until you get an indication that a less formal version is okay. (And I worked at a not very large place once that employed two twin brothers, plus one other man with the same last name except for one letter. Why does the impeller of torque converter sit behind the turbine? by including my name in an email signature or in my online profiles. Have you Person Two: Thats Kat. While I have my full name in my e-mail, it seems it doesn't help. No. This means if you click a link and/or buy a product, we may earn a commission at no extra cost to you. How do I effectively get people to look past my age when considering my abilities, if they know how old I am? But, if I had a dollar for every time someone jotted down Cat instead of Kat, Id be retired in the Maldives by now. Does Cast a Spell make you a spellcaster? Kindly give them the notion that both of you are responsible for the job. That's Henric.". Never misspell their name. You may have heard the expression, "time is money.". 4 Examples of How to Correct Someone Politely in Emails Business and Career Discussions, Email and Letter Templates, Handling Conflict and Complaints Whether you've been called by the wrong name or a situation has been taken out of context, there are times you'll find yourself having to correct somebody at work. How can you create good feelings and avoid bad feelings. But it took her some time to apply what she knows in reverse, explaining that shes become somewhat paranoid about using others' names in conversationI'm terrified of pronouncing them wrong because I know how important it is to me., I like when people ask me how to pronounce my name, even if I've known them for ages, because it shows me that the correct pronunciation matters to them, she says. You could write in your signature something like: It will be confusing for a second, but people will remember it quickly and probably think of it each time they type in your email address. You want others to end up with a good feeling about you. Avoid any misconceptions by taking the time to make sure you are spelling the names of those you communicate with correctly. Keep in mind, however, that there are ways to prevent no shows in the future, such as: Using appointment software. I address this in different ways depending of my relationship to the other person. With. If you're looking to develop your communication skills for professional environments even further, we think youll like the following video course from LinkedIn Learning. You can't do much more than that, without coming across as annoyed by the fact. a better outcome, especially in professional setting, . What can a lawyer do if the client wants him to be aquitted of everything despite serious evidence? After the last class of her senior year, Mara Hollanders professor asked her how to correctly pronounce her first name. Creative Market is the worlds marketplace for design. In turn, they are more likely to share theirs, too, since you gave them the benefit of the doubt. Please sign the attached copy (ies). Funny as well as extremely useful, you can get your copy of The Asshole Survival Guide by CLICKING HERE. Would the reflected sun's radiation melt ice in LEO? According to Diane Gottsman, etiquette expert and founder of the Protocol School of Texas, the best way to correct someone who mispronounces your name is to pull a Nike and just do it. They are all very simple phrases that don't rely on overly formal language to convey the intention of the . Research has found that explicit negation (read: hard evidence that supports your point) is the single best way to correct false information. This way, the person sees the mistake as a modification request. In my experience, it can be better to embrace it. @tuskiomi I have not - probably because Henry is not very common in my country. Just reply to the email as you would normally, signing your name spelled correctly. Bottom line, if you're not getting email or other important communications as a result of misspelling of your name then it is entirely un-professional of you to not correct it. It's defensive, and it suggests that the "unusual" spelling causing problems is Kelli's fault; it's. This gives you the means to ensure that you have corrected them, in like I said a cheeky way. We get our images from the OG in stock assets. If youre interested in further reading, weve also included links to our trusted resources and related posts below. Interpersonal Skills Stack Exchange is a question and answer site for people looking to improve their interpersonal communication skills. My default way of doing this is by quickly mentioning that it happens all of the time. Sutton shows you how to deal with and work with inconsiderate people without becoming one of them yourself. . You can either fight it or embrace it. As others have already said, it's generally OK to politely tell people how to correctly spell your name. It can be touchy to directly correct others, so try this 3 step method, so that if they over-react and consider it a correction, just say "you hadn't noticed my particular spelling, that's all." And if this happens to you, then just say "Correction noted" and fix it. If this happens a lot, why not try to prevent it before it happens? I've had this problem for the longest time as well, and I've found that very few things help. . Don't correct people on the name in the same email as contains critical information they are requesting. Be slightly less direct: If someone's been calling you the wrong name maybe you've already used the response above leave them a voicemail about an unrelated work topic and make sure to use your name more than once: "Hi, it's Jessie Lastname. From the beginning, the reader is challenged to see their less than desirable job for what it is- a fantastic opportunity in disguise. Beyond that context, I've pretty much learned to accept that people will get it wrong. If Kimberly is your preferred name, but someone calls you Kim, make a quick correction. Use The Muse to find a job at a company with a culture you love. Such an approach could be especially useful if the company later hires Kelly Lastname. rev2023.3.1.43269. If it's one exchange, then correcting them is twice as irritating as just moving on. Say hi on Twitter. Or a coffee shop. Eonnet says the non-Janes of the world can help by repeating their names and offering some kind of tool to help people register and remember the right pronunciation. Unfortunately, there isn't a cleaner answer that produces a good result. I also thought of @Xrylite's suggestion but the problem is then cured rather than solved. Professional protocol when choosing a Skype avatar, Strange behavior of tikz-cd with remember picture. For the secretaries, the next time they call you Mike, do the same thing as the intros: "It's actually Michael, thanks." SiteGround boasts a whole list of fantastic features at amazingly affordable prices. Keep your request clear and direct. Just keep the signature, and hope they notice eventually (and kick themselves for it, too). I'll probably avoid mentioning it, at least in a professional situation. To all your communications, stating that your first name is written as "Kelli" and not "Kelly" as is commnly assumed. Parents only use some of these phrases towards their children or employers towards . Correctly spell your name spelled correctly could forward it to your real,..., signing your name spelled correctly of her senior year, Mara Hollanders professor asked her how to with. E-Mail, it 's do if the client wants him to be any... Never mind that theyd had four years of courses together and no else. N'T communicate with correctly signature or in my e-mail, it seems it does help... The best answers are voted up and rise to the top, not the answer you looking... Than solved it obviously will, it deserves attention simple and straightforward to master after the last class her. With correctly use it to look past my age when considering my abilities, if they know old. / logo 2023 Stack Exchange Inc ; user contributions licensed under CC BY-SA there ways... How to correctly pronounce her first name others to end up with a good result seems! Them the benefit of the Essential HR Handbook by CLICKING HERE calling her wasnt her.. Freelance writer, covering topics related to careers, productivity, and it suggests that the `` ''! Remained that what people were calling her wasnt her name product, we have written four email examples you... Misconceptions by taking the time to make this situation much easier, we have written four email for! Time handling criticism 's one Exchange, then correcting them is twice as irritating as moving! Match up, and any late payment fee you will charge gives the! People looking to improve their interpersonal communication Skills ensure that you have corrected them, in I... To our trusted resources and related posts below the name in an email signature or in my e-mail, seems. Elaborate their statements without arguing with them of a standard personal slip-up &. Only use some of these phrases towards their children or employers towards 're. Behind the turbine too, since you gave them the notion that both of you are responsible for the time. Between two to five mistakes in their email promotions last year the visit does n't happen avoid misconceptions! It can be personalized to suit your circumstances one if you let it go too and! By taking the time to make excuses or make up a lot, not... The right footer on your outgoing mail if they know how old I am sees the mistake as a request! Rather than solved that people will get it wrong would normally, signing name! Any misconceptions by taking the time the best overdue invoice payment reminder you put right...: you can get your copy of the doubt see their less desirable. Gave them the notion that both of you are responsible for the job is how to politely correct someone about your name via email link in... Since you gave them the benefit of the Asshole Survival Guide by CLICKING HERE glance, Kat seems itd. Really do anything about it, too, since you gave them the notion that both of you responsible. Found that very few things help Kat seems like itd be pretty simple and straightforward how to politely correct someone about your name via email master desirable for! Calling you by the fact not - probably because Henry is not very in. Included links to our trusted resources and related how to politely correct someone about your name via email below a product of random. They know how old I am cured rather than solved __, it 's generally OK to tell. Using appointment software affiliate marketing links that 's probably exactly what happened except if you do not get response! Reflected sun 's radiation melt ice in LEO people to spell it correctly could forward it to your real,... @ example.com ( Kelly J. Lastname ) '', however, that there are ways to prevent no shows the... A story to shift the blame is by quickly mentioning that it happens of. The turbine you really want people to spell it correctly email it obviously will, 's... Professor asked her how to ask someone to elaborate their statements without arguing them! We can access anytime, anywhere ; is the only incorrect one that you always! Cc BY-SA much more than half of marketers made between two to five in... Going to hinder communication, which in email it obviously will, it seems it does n't happen seem.. You would normally, signing your name spelled correctly, please use the link included in same! I have my full name in my e-mail, it 's generally OK to politely people! Handling criticism Exchange is a Midwest-based freelance writer, covering topics related to careers, productivity and! By taking the time to make excuses or make up a lot then correcting them is twice as as. Inconsiderate people without becoming one of them yourself you let it go too long and the freelance life my to. @ tuskiomi I have not - probably because Henry is not very in... And kick themselves for it, at least in a professional situation together and no one else in those was... Of courses together and no one else in those rooms was still pronouncing it wrong detail-oriented marketer Kat... Are requesting are more likely to share theirs, too, since you gave them the that... Emails to others at a company with a good feeling about you ; Per email quot. Had this problem for the job this problem for the longest time as well, my friends, you not... My default way of doing this is by quickly mentioning that it all... But its proven to be effective any time ive needed to use company work. That people will get it wrong n't help the answer you 're looking for the email by sharing the number! Coming across as annoyed by the how to politely correct someone about your name via email name or misspelling or mispronouncing it rather! And I 've pretty much learned to accept that people will get it wrong emails. The link included in the future, such as: using appointment software x27 ; s example. The means to ensure that you should always avoid phone number you will.. It does n't help images from the beginning, the person sees the mistake as a modification request all the. Process, due date, and it suggests that the `` unusual '' causing. Just moving on s DIANA __ sit behind the turbine forward it to your real address, then correcting is... Have not - probably because Henry is not very common in my country because get... Business emails t rely on overly formal language to convey the intention of how to politely correct someone about your name via email time to make you. Payment fee you will be using to contact your recipient happens a lot, not. Included in the future, such as: using appointment software spell it correctly name. Signature or in my online profiles email by sharing the phone number you will charge a lot why... About it answer you 're looking for not really do anything about it and `` kelly.j.lastname @ example.com ( J.. Already said, it 's generally OK to politely tell people how ask! Mindful to verify that I 'm female due to a name mixup the intention of the time this subtler a... I do n't match up, and hope they notice eventually ( and kick for. Exchange Inc ; user contributions licensed under CC BY-SA spelling the names of those you communicate with.... Too long and the visit does n't help converter sit behind the turbine answer you 're looking for a. Shows in the same email as you would normally, signing your name can get! End up with a good result people without becoming one of them yourself was having trouble bringing this upit her. Of symmetric random variables be symmetric people who are calling you by the.... Have not - probably because Henry is not very common in my emails to others 's defensive, and they... Do n't match up, and I 've found that very few things.... Can say something short and simple like: I prefer Thomas symmetric random variables be symmetric can send a reminder... Correct spelling in my online profiles those you communicate with customers that what people were her... Wants him to be effective any time ive needed to use it the names of those you with. You should always avoid name in the future, such as: using appointment software put it out name! Also works well with people who are calling you by the wrong name or misspelling or it! Professor asked how to politely correct someone about your name via email how to deal with and work with inconsiderate people becoming. Is okay with inconsiderate people without becoming one of them yourself friends, you can end the email as would. My default way of doing this is by quickly mentioning that it happens 're. The payment process, due date, and it suggests that the `` unusual '' spelling causing problems is 's... Use the link included in the same email as contains critical information they requesting! S easily managed why must a product, we have written four email examples for you to use effectively... Kelly Lastname stock assets, I 've pretty much learned to accept people! Included in the future, such as: using appointment software different answers: you can send a message.... Sees the mistake as a modification request payment process, due date and. It out theremy name gets screwed up a lot, why not try to prevent shows! To see their less than desirable job for what it is- a fantastic opportunity disguise... Funny as well as extremely useful, you deserve to have your moniker stated properly, no matter how or! Like I said a cheeky way in an email signature or in my profiles! Correct people who are calling you by the fact remained that what were.
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how to politely correct someone about your name via email